Accounts payable automation that catches the wrong invoice before you pay it.
Supplier invoices arrive as PDFs, scans and email attachments, and each one can hide a wrong total or a changed IBAN. We read every invoice, check the arithmetic, the VAT and the bank details, match it with the order and the delivery, then post it, so your team only looks at what does not match. Watch the checks work right now on a fictional invoice in our live demo.
- Live demo
- Paste an invoice, watch the checks catch a VAT error
- Checked on every invoice
- Totals, VAT, IBAN, order and delivery
- Left to your team
- Only the invoices that do not match
What is accounts payable automation?
Accounts payable automation takes a supplier invoice from arrival to payment approval without retyping. The invoice is read, its fields extracted, its totals, VAT and bank details checked, then matched with the purchase order and the goods receipt. Invoices that match are posted to your accounting software; the others go to a person with the discrepancy highlighted.
Reading is now the easy part. A language model reads an invoice whatever its layout, where template-based OCR needs a new template each time a supplier redesigns its invoice. The value lies in the checks that follow: arithmetic recomputed by a plain script, the IBAN compared with the one on file, quantities compared with what was actually delivered.
In France, since September 1, 2026, every company must be able to receive electronic invoices, and large and mid-sized companies must issue them; small and micro companies follow on September 1, 2027. E-invoices between VAT-registered companies established in France arrive structured, through an approved platform. Invoices from suppliers abroad, delivery notes, receipts and attachments still arrive as documents, and matching every invoice with its order and delivery is still work to do.
From the invoice pile to invoices posted after checks.
Week 1
Your invoices and your rules
A sample from your suppliers, the worst ones included, with your approval rules and chart of accounts. You get a one-page scope and a fixed price.
Weeks 2 to 4
Checks and three-way matching
Extraction, arithmetic, VAT and bank details, then matching with orders and receipts pulled from your ERP.
Week 5
A test on last month
The flow runs on invoices your team already entered, and we compare field by field. You see the results before anything goes live.
Then
Live, with exceptions only
Matched invoices are posted. The others wait on a review screen with the difference shown, and the queue shrinks as rules are added.
What your accounts payable team stops doing.
Six tasks the automation takes over, each ending with an approval wherever money is at stake.
Keying in invoices
BeforeEach invoice is typed into the accounting software, line by line.
AfterSupplier, dates, lines, totals and VAT are extracted and prefilled, ready to post.
Three-way matching
BeforeInvoice, purchase order and delivery note are compared by hand, often after payment.
AfterEach invoice is matched with its order and receipt, and gaps in quantity or price are flagged before approval.
Bank detail changes
BeforeA supplier’s IBAN changes on an invoice, and nobody notices.
AfterThe IBAN is validated and compared with the one on file; any change stops the invoice until someone confirms it by phone.
Duplicates
BeforeThe same invoice arrives by email and by post, and gets paid twice.
AfterDuplicates are caught on supplier, number, amount and date before they reach the payment run.
Coding and approvals
BeforeInvoices wait on a desk for the right manager to sign.
AfterEach invoice gets a suggested account code and goes to the right approver by amount and cost center.
Supplier questions
BeforeSuppliers call to ask whether their invoice has been paid.
AfterThe status of each invoice is known at any time, and the answer can go out by email.
Manual entry, template OCR or AI with checks: how should you process supplier invoices?
The three approaches companies use, compared on what actually reaches your ledger.
| Criterion | Manual entry | Template OCR | AI reading with checks |
|---|---|---|---|
| A new invoice layout | No problem, but slow | A new template to set up | Read without setup |
| Arithmetic and VAT | Checked if someone has time | Rarely checked | Checked on every invoice, by a script |
| Match with order and receipt | By hand | A separate step | Part of the flow |
| Bank detail changes | Often missed | Not checked | Compared with the one on file |
| Scans and photos | Read by a person | Depends on quality | Read, with a confidence score |
| What your team does | Everything | Corrects the OCR | Handles the exceptions |
Before payment, every invoice goes through checks you control.
Security and dataArithmetic redone without AI.
A plain script recomputes each line, the VAT and the total, as you can see in the live demo.
Bank details compared with your records.
A new IBAN stops the invoice until a person has confirmed it.
Every value traced to the document.
From the entry in your ledger, one click opens the invoice with the value highlighted.
Approval rules you set.
Thresholds, cost centers and approvers stay under your control, and every decision is logged.
Documents stored where you decide.
In the EU or on your servers, for the retention period you set.
What drives the price of invoice automation.
Each project is priced on your own invoices and systems. You receive a fixed price in writing before we start, and it depends mostly on the points below.
Read the AI agent cost guide, with market ranges- 01Monthly volume, and the number of suppliers.
- 02The share of scans and photos in the pile.
- 03Matching with orders and receipts, which needs data from your ERP.
- 04The accounting software or ERP the invoices are posted into.
- 05Approval rules, and how many approvers are involved.
Invoice processing: the questions buyers ask us
Does e-invoicing make invoice automation pointless?
It removes part of the reading. In France, e-invoices between companies established there arrive structured through an approved platform. Invoices from suppliers abroad, receipts, delivery notes and attachments still arrive as documents, and matching every invoice with its order and delivery remains to be done, structured or not.
Can we try it before sharing our invoices?
Yes. The live extraction demo on this site reads fictional supplier invoices, returns structured data and runs the checks on totals, VAT and IBAN. Two of the samples hide a deliberate error, one in the VAT and one in a line. Nothing you paste into it is stored.
Which accounting software and ERPs can you post to?
Any tool with an API or an import format, which most accounting software and ERPs offer. We post the approved invoice with its account code, VAT lines and a link to the document. When a tool only accepts file imports, we produce the file in its format.
How accurate is the reading on scanned invoices?
It depends on your scans, so we measure it on your own archive before going live, field by field. Fields below the confidence threshold you set go to review instead of being posted. You see these figures before you decide anything.
What happens when an invoice does not match the order?
It stops before posting. The review screen shows the invoice, the order and the receipt side by side with the difference highlighted. The person who decides can approve, correct or ask the supplier, and the decision is logged.
Can it handle invoices in several languages and currencies?
Yes. The model reads invoices in the main European languages and extracts the currency and amounts as printed. Conversion and posting rules follow your accounting policy, which we write into the checks with your finance team.
In the same family
Often built with invoice processing
- Document AI Orders, delivery notes and forms, read the same way.
- Document extraction demo A fictional invoice, read and checked live.
- Finance and accounting Reconciliations, closing and the rest of finance.
- AI automation The workflows around the invoice, end to end.
- AI integration Posting straight into your ERP.
- How to choose an AI agency The questions to ask before you sign.
Picture a month-end with every invoice already checked.
Tell us your monthly volume and the software you post into. Within one business day, we reply with what we would automate first and a time for your free 30-minute assessment.